What is the Document Management System

The document management system is a cloud-based, shared resource tool for storing corporate documents. Think of it as an electronic file folder in which documents can be filed and later searched and retrieved by any other user (with permission) from wherever they are.

Keywords (or tags) can be added to document properties which enable other users to quickly search and find relevant documents, as well as view or print them whenever required, wherever they are.

Other properties can be stored with documents providing additional features, power and control. For example documents can be permissioned controlled to specific people or departments, set to expire, send renewal reminders, supersede previous versions, and integrate with accounting and other parts of the ERP system.

Some practical examples of usage might include contracts, licenses, accounting receipts, personnel documents or virtually any other document that has importance to one or many people within the organization.